Women in SIGMM - Lunch invitation

Presentation Guidelines


Presenters are requested to prepare their presentations as follows. Please carefully refer to the program to check the presentation date, time, and type.

For workshops, please follow the instructions from the workshop organizers.

Oral Presentation

If special equipment is required, please contact the Local Arrangement Chairs in advance.

All oral session rooms are equipped with PC projectors with a standard VGA connector. Presenters are requested to bring their own PC for the presentation. We strongly recommend presenters to check the compatibility of their PC and the projector before the session starts. Please follow the instructions below for each program type. Presenters are also requested to show up at the session room well before the session starts and introduce themselves to the session chair.

  1. Best Paper Session
    Each presentation of a best paper candidate is allotted 30 minutes in total. The presenters are advised to prepare a 22-minutes presentation and leave 8 minutes for Q&A.
  2. Full paper
    Each presentation of a full paper is allotted 22 minutes in total. The presenters are advised to prepare a 17-minutes presentation and leave 5 minutes for Q&A.
  3. Doctoral Symposium Paper
    Each Doctoral Symposium presentation is allotted 10-12 minutes followed by 5-6 minutes for the corresponding panelist and 5 minutes for questions from the audience.
  4. Multimedia Grand Challenge Solutions
    Multimedia Grand Challenge Solutions will be held as a plenary event. Each finalist team presentation will be allotted 7 minutes (5 minutes for the presentation + 2 minutes for Q&A). Time will be strictly enforced by session chairs; all the presenters are expected to make sure that their presentations fit strictly within the time limit.
  5. Open Source Software Competition (OSSC)
    Each OSSC presentation is allocated 20 minutes for the talk. As part of your presentation, please make sure to show your OSSC work in action. This can be done with a live demo, a video, or other powerful ways of conveying its value to the MM community. One OSSC award will be given to the winner and it will be announced at the conference banquet.

Poster Presentation

You must be at your poster board during your assigned time. During this time, expert attendees may ask questions about your abstract. You are encouraged to prepare handouts of your poster. Your first point of contact in case you need help is the corresponding chair of your poster session. He should be present in the poster presentation area.

Time and Location

Location: Palm 1
Session chair:

  • Poster Session 1 (November 4) - Duc Tran (duc.tran@umb.edu)
  • Poster Session 2 (November 5) - Roy Villafane (villafan@andrews.edu)
  • Poster Session 3 (November 6) - Roy Villafane (villafan@andrews.edu)

Schedule in each poster session:

  • 10:00 - 10:30am Poster preparation
  • 10:30 - 3:30pm Posters on display
  • 3:30 - 4:00pm Q&A (authors must be present)
  • 4:00 - 5:30pm Posters on display

The poster stands are freestanding poster board with board size of 4’x8’, as in the picture below. We will provide push-in pins for you to stick your poster on board.

Tips for Preparing Your Poster

Your poster should be designed to:

  • Catch the viewer’s attention
  • Quickly acquaint the viewer with the basics of your subject
  • Make the viewer want to learn more about the topic

Therefore, the following is suggested:

  • Your material must be readable from distances of approximately three feet or more.
  • Use simple fonts and font sizes that are easy to read; use bold type to ensure legibility.
  • Use arrows, numbers, bullet points or other devices to show those who will be viewing your poster the preferred sequence in which your poster should be reviewed.
  • Keep your text to a minimum. Your emphasis should be on graphics, charts, graphs and photos. Save what you might put into text for handouts.
  • When composing your poster, use blank space to highlight or offset information. Be sure to align all edges of paper. Place related materials (e.g., photo with accompanying text) close together, and then off-set each item by surrounding it with blank space. Space your information proportionally. A good way is to divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces.
  • Avoid crowded and cluttered posters; they are difficult to read and are often disregarded. Your poster should stimulate discussion, not give a long presentation.
  • When choosing a background, remember that neutral or grayish colors will be easier on the eyes than a bright color. Dark backgrounds will make a dark photo seem brighter, and vice versa. Color photos look best when mounted on a gray backing.
  • Be sure to include the title of the presentation in large letters, the institution where the work was completed, and the authors’ name(s) at the top center of the poster. Place your mailing and e-mail addresses, telephone numbers and fax numbers in the upper-right-hand corner.
  • A reproduction of the abstract placed in the upper-left side of the poster is suggested, as are “Introduction” and “Summary” or “Conclusions” sections for your poster.

Technical Demos

All demos take place 10:30 - 5:30 in room Palm 1.

Each demonstrator will be provided with a table (1,800mm wide), a power outlet (110V), and wireless internet access. If your demo has special requirements that exceed this (e.g. poster stands are not foreseen and would be additionally booked), please contact the Demo Chairs as soon as possible.

Each demo should be set-up before the session (e.g., during the coffee break) and removed after the session. Demonstrators must be in the demo space and present their demonstrations during the session-time.

Shipping, receiving, & package handling procedures:

If you need to ship items to the Hilton in the Walt Disney World Resort, please find shipping instructions here. You can send shipments before event date and they will be held in our storage area.


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